With the holidays fast approaching, we can all expect to be running more errands and having more demands on our time. Time is a priceless commodity at this time of year. We want to get everything done, and still have time for socializing and enjoying the spirit of the holidays with our families and friends. How are we supposed to get it all done in time for Christmas?
At first glance, it would seem that multi-tasking is the ideal solution. Multi-tasking allows us to complete two or more things at the same time. Who hasn’t talked on the phone while shopping for gifts online? It’s easy to assume that multi-tasking allows us to get more done in less time, thus giving us more time to spend enjoying the holidays. But that may not be the case, say researchers.
According to Dale Carnegie Training, people tend to multi-task in one of four different levels.
- Simultaneous multitasking. You accomplish tasks by doing two different activities at the same time. For example, entering data into a computer program while talking to your banker on the phone.
- Task switching. In this situation, tasks are completed consecutively rather than simultaneously. You’ll finish one task then move on to the next. For example, you finish preparing a presentation then check emails for messages.
- Time fillers. We’re all guilty of indulging our guilty pleasures by reading horoscopes, house hunting, reading celebrity gossip or updating our social media profiles. These activities aren’t usually work related, but may make us look busy when we’re not. People often confuse these time filling activities with multi-tasking, but clearly they do nothing to make us productive.
- Having lots of things to do. These individual tasks and chores are usually unrelated to each other and represent the busyness of life. For example, getting the car serviced, going for an eye exam or baking cookies for the kids’ school bake sale. Having a lot of things to do is not the same as doing them all at once, which is multitasking.
No matter how much you have to do or where you fall on the tasking scale, multi-tasking is not the answer. Studies show that multi-tasking is counterproductive. Trying to do so many things at the same time, say researchers, actually makes us less efficient. Our brains are simply not equipped for completing multiple tasks that require brain power.
So while it might be easy to fold laundry while watching TV, activities like writing a speech or negotiating a contract require more focused attention because they require more brain power.
Or as the old saying goes, “If you don’t have time to do it right, when will you have time to do it over?”
So the next time you need to complete a project for your boss or are faced with a huge pile of paperwork, try focusing on one task at a time. Then turn off the TV, skip checking your Facebook feed and get to work.You may finish your work sooner than you think.