How to Give Writing Feedback — Thoughtfully and Effectively

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Whether you’re part of a writer’s group or manage a department of creatives, you may be called upon to give feedback about someone else’s work. It can be doubly difficult to critique someone’s work, especially if you like and respect that person. You don’t want to upset them or discourage them from writing more. On the contrary, you want to provide feedback that will challenge them to produce better work.

Most experts agree that it’s important to provide some positive comments along with negative feedback. Critiques without positive comments can be devastating to creative types, who are naturally sensitive about work that they’ve poured their heart and soul into. Negative critiques can make writers feel their work has no redeeming value, and they may be tempted to give up writing altogether. There is always something positive to find about someone’s work. A good editor will see it and won’t hesitate to share it.

So what’s the best way to handle critiques? How can you provide meaningful feedback that supports and encourages other people to produce better work without crushing their soul? Here are a few tips for giving effective feedback.

1. Read the piece thoroughly. If it’s a shorter piece, like an essay or news article, read it several times. Here’s how I like to assess a written work: The first time through, I read to get the gist of the story. During the second reading, I make notes about technical issues, like grammar, punctuation and run-on sentences. The third time through, I make notes about content issues. Are there confusing plot points? Does the story flow seamlessly, or are there sticking points where nothing appears to be happening? It’s usually during that third reading that the biggest issues pop out like a neon sign. If possible, avoid reading the piece right before meeting with the writer. It simply does not allow enough time to mull over the writing.

2. Find the story’s good qualities. Don’t just focus on mistakes and confusing content. Start with sharing the positive qualities of the story. Some managers and editors have used the sandwich method for critiquing a person’s work — couching negative feedback between two positive statements. According to the Grammarly blog, some editorial experts claim that this method isn’t effective in providing constructive criticism. I see nothing wrong with this approach, however. I suspect that its lack of effectiveness has more to do with not properly communicating constructive feedback.

Here’s how the sandwich method works:

“I love your story idea. I think it’s sharp and witty, and a lot of people will appreciate the humor. However, I noticed a tendency for run-on sentences. Perhaps you were thinking faster than you could write? Sometimes it helps to read aloud your story so you notice those run-on sentences. Once you fix those run-on sentences, I think you’ll have a stronger story..

You notice that I not only pointed out the weakness of the story, I offered a suggestion for fixing it.

3. Choose your words carefully. According to the Balance Careers blog, it might be helpful to begin statements with “I” rather than “You.” The “you” focus can be perceived as a personal attack, which you want to avoid. Focus on your own response to the story. Instead of saying, “Your story is boring,” say “I found the story boring in some sections.”

Be honest with your critique, but approach it with the intent of helping the writer improve their work. Always offer suggestion or tips, but refrain from directing the writer how to fix things. Respect them enough to give them space for resolving their own writing issues.

4. Provide detail… Don’t just mention the issue, but provide some detail. Don’t just say, “I thought your story was boring.” Explain why you thought it was boring. Was the entire piece boring to you, or just one or two paragraphs? Was there too much narrative when you were looking for more dialogue? Did the story need more conflict? Did the story move off on a tangent that was difficult to follow and had nothing to do with the story? The more feedback you provide can help the writer analyze their story with an eye on improving it.

5. …But don’t nitpick. You might notice a lot of things wrong with the story. In that case, for the sake of your working relationship, focus on only one or two things that the writer can easily fix. Remember, your role is to provide helpful, practical suggestions.

6. Call out recurring mistakes right away. If you have read several pieces by the same writer over time and notice that they tend to make the same mistakes over and over again, you need to call them out right away, suggests the marketing experts at Hubspot. Don’t just fix the problems for them without mentioning it. If necessary, make the correction and show it to them so they see how to fix it. The only way they will learn not to make the same mistakes again is to make them aware of them in the first place. The sooner you mention those errors, the sooner they can learn to correct them on their own.

7. Ask questions to guide the writer. According to Grammarly, when you ask the writer questions about their work, it gets them to thinking about how to solve their own writing issues. It guides them to resolve the issues on their own rather than you telling them how to do it. For example, you might suggest, “Is there a way to simplify this paragraph, perhaps edit it for shorter sentences? It might make the story easier to read.”

8. Don’t make it personal. Critique the work, not the writer. Set aside whatever personal feelings you have toward the writer and focus on the work in front of you.

Remember these are works-in-progress, not finished pieces. Your job is to provide feedback to help the writer improve their work and sharpen their skills. Think about those times when you’ve had your own work critiqued. How did you feel when you received feedback? Did you feel deflated and discouraged, or were you energized and excited about moving forward with your story? Be the editor you’d like others to be with your own work.

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