During the month of June, my posts have been focused on interpersonal communications skills. In this post, words and phrases that can undermine your credibility.
In your work, it’s important to be taken seriously and develop a good reputation among peers, bosses and clients. But sometimes, language can undermine your credibility without you even realizing it.
Communications skills are vital in every business setting, but sometimes gets overlooked in the digital workplace. The way we communicate says a lot about our professionalism and credibility. The way we communicate can reveal our level of confidence – or lack thereof. The last thing you want to do is undermine yourself in front of bosses or clients, especially potential clients.
Every time you speak, you may be sabotaging yourself with your language which can impact your success in business and in your relationships. The most disconcerting thing is that most of the time, you may not be aware of how you’re putting a roadblock in your business success with your words and phrases.
So which words and phrases should we avoid? Career and presentation experts say the following are the biggest culprits.
1) “I’m no expert,” “I may be wrong,” and “This might sound crazy”
Experts say these phrases appear to warn listeners that what you’re about to say is trivial and irrelevant and not to be taken seriously. You come across as insecure in your thoughts. Why would they take your statement seriously if you don’t?
Before: “I may be wrong, but shouldn’t we do a little more market research before launching the new product line?”
Preferred: “Shouldn’t we do a little more market research before launching the new product line?”
2) “Just,” “I just thought,” etc.
Similar to the phrases above, any phrase containing the word “just” expresses uncertainty about your statement. It downplays your message so recipients aren’t likely to take it seriously. When you eliminate the word “just” as well as its companion phrases, you’ll come across more assertive and confident.
Before: “It’s just that it might be better to delay the project until next week.”
Preferred: “It might be better to delay the project until next week.”
3) “Does this make sense?”
When you conclude your presentation or speech with this question, it’s as if you doubt your own words and you’re looking for confirmation from your audience that they understand you. But a much simpler way to accomplish that is to ask, “Do you have any questions?”
4) “I think,” “I believe,” and “I feel”
Experts say these phrases act as a buffer that dilutes your message and shows a lack of assertiveness. You can always replace it with more confidence-building terms such as “I’m confident” or “I’m optimistic.”
That said, I don’t think these phrases should be avoided altogether because they do have a place in our everyday language. Since they’re often used to express opinions, they may be better suited for casual conversations. If you want to make an impression, however, avoid these buffers.
Before: “I think you’ll be impressed with the new production.”
Preferred: “You’ll be impressed with the new production.” Or “I’m confident you’ll be impressed with the new production.”
5. Avoid fillers.
Ever listen to someone’s presentation filled with “um,” “you know,” “kind of,” and other meaningless phrases? Speaking that way lends doubt to the content of the presentation, writes Jerry Weissman, founder of Power Presentations, Ltd. The speaker comes across as ill-prepared and not very knowledgeable. They may know the information inside and out, but their presentation, complete with “ums” and “you knows,” makes you wonder if they really do know what they’re talking about.
According to Weissman, the following fillers should be avoided:
For most people, the hardest part is being aware of their language and how they come across in presentations. Sometimes it’s easier to notice these transgressions when other people speak, but see if you can pay more attention to your own speaking habits. Maybe record yourself when you give a short speech. How many times do you fill your presentation with “ums,” “you knows,” etc.?
Communications are often filled with unnecessary words and phrases that can undermine your credibility in business situations. Be aware of how you speak and self-edit so you make a strong confident impression with everyone you meet.
Just for fun:
Stop Saying Sorry When You Want to Say Thank You — comic